Frequently Asked Questions

What kinds of materials may be submitted?

Content Guidelines

LSU community members may contribute such materials as articles, monographs, books, theses & dissertations, audio-visual presentations, working papers, technical reports, conference proceedings, special collections, data, and publicly funded research.

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Who can contribute?
  • LSU faculty, staff, and students
  • Any LSU department, research unit, institute, or center
  • Other individuals affiliated with LSU, such as contributions to LSU sponsored conferences, journals, or special events

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What rights and permissions are necessary to deposit?

Before submitting materials, please be sure that all necessary permissions have been cleared. Submitters are responsible for ensuring that submitted content does not infringe any copyright, violate any proprietary rights, contain any libelous matter, or invade the privacy or any person or third party.

Submitters must complete the Submission Agreement, which does not require the transfer of copyright, before uploading any content. Submitters must have the authority to grant the LSU Scholarly Repository a nonexclusive license to publish the materials.

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Who owns the copyright to my submission?

Inclusion in the LSU Scholarly Repository does not alter the copyright status of a work. Whatever entity holds the copyright to the work does not forfeit or transfer any copyright simply by submission to the LSU Scholarly Repository.

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What are my rights as an author?

Unless a work is prepared by an employee within the scope of employment, the author is the copyright holder unless and until transferring copyright in a signed agreement specifying transfer. Such a transfer often occurs via a publication agreement. If you have transferred your copyright (i.e., right to reproduce, modify, distribute, publicly perform, and publicly display) to another entity, you may not have the rights necessary to submit to the LSU Scholarly Repository. Check all agreements you have made concerning the work and/or with your publisher. Many publishers will allow authors to upload either the pre-print or the final published version of their work into their institutional repository.

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What is the Submission Agreement?

The full LSU Scholarly Repository Submission Agreement can be found here:

The submitter must be willing and able to grant LSU a non-exclusive license (the Submission Agreement) in perpetuity to preserve and distribute the submission via the LSU Scholarly Repository. This license includes permission to convert the submission to other formats and to retain more than one copy of the submission for preservation purposes.

For specific terms of the license, please see the Submission Agreement. As authors prepare new works for publication, the LSU Libraries encourages them to negotiate with publishers to retain key rights to their intellectual property, such as distribution and access through repositories. Information about why and how to do this is available at the SPARC (Scholarly Publishing & Academic Resources Coalition) website:

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How may works in the LSU Scholarly Repository be used?

The LSU Scholarly Repository is an open access repository. In most cases, content is freely available. However, some materials may be embargoed or limited to the LSU community as requested or required by individual authors or publisher copyright agreements.

Users may access and use materials for their own use but remain solely responsible for those uses. Users should not republish, repost or redistribute materials without the permission of the copyright holder. For any use exceeding personal use or fair use, permission may be required from the copyright holder of the material. Appropriate attribution is always required.

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Can a submission be withdrawn?

The LSU Scholarly Repository is a permanent repository. Once deposited, a submission will not be withdrawn unless removal is legally required. In particular, items may be removed for potential copyright infringement. Anyone who believes that their copyright has been infringed by the posting of a work in the LSU Scholarly Repository should provide notice in compliance with the Digital Millennium Copyright Act of 1998 to LSU’s designated DMCA copyright agent:
IT Security and Policy
Louisiana State University
200 Computing Services Center
Louisiana State University
Baton Rouge, LA 70803
Telephone: 225-578-3700

At the request of the DMCA copyright agent upon the receipt of a proper DMCA notice, the LSU Scholarly Repository will withdraw the work from public view and add a note to the public metadata record indicating the status of the work. The submitter of the work will be notified that the work is subject to a complaint and advised of the submitter’s right to give a counter-notice. If the submitter gives a counter-notice and the complainant does not respond as provided by the DMCA, the removed work may be reposted.

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